DEPT OF EMERGENCY AND MILITARY AFFAIRS

Papago Park Military Reservation (PPMR), Phoenix, AZ

Salary: $19.4691 - $27.1410 per hour (DOE) 

Grade: 20

Closing Date: 12/11/2024

The Facilities Management Office-Resource Management Accountant 2 (FMO-RMA2) provides accounting support to the Arizona Army National Guard (AZARNG)Construction and Facilities Management Office (CFMO) . Under the supervisor of the CFMO Budget Supervisor, the FMO-RMA2 has several duties, including, analyzes financial information and prepares financial reports to ensure fiscal compliance Generally Accepted Accounting Principles (GAAP), Federal Regulations, and Arizona Regulatory Statutes; Accounts payable & receivable; Approving, managing, and reporting on Purchase Card transactions; This position acts as the team lead and assists the Budget Supervisor with overall quality control and supervision of accounting specialist II positions within the department.

• Internal Controls, Reporting, and Compliance: Acts as team lead: under the Budget Supervisor: Makes practical applications of technical accounting principles, theories, and concepts beyond the mere application of detailed rules and instructions pertaining to a specific system. Prepares and examines a variety of financial statements and reports for completeness, accuracy, and conformance with Generally Accepted Accounting Principles (GAAP), Federal Fiscal Law, Arizona Regulatory Statures, and other specific accounting requirements. Perform assignments that are designed to expand practical experience and continue development of professional judgment in the application of basic accounting techniques.
• Financial Transactions/Liquidations: Guide under the Budget Supervisor and participates in preparing, reviewing, analyzing, and approving financial transactions, such as billings, invoices, payments, letter of invoice, purchase cards payments, or other financial transactions/payments/liquidation documents. Assist with preparing Weekly, Monthly, Quarterly, and Fiscal year appropriations cashflows, spend plans, and other reporting documentation related to expenditures.
• Financial Reporting, Bookkeeping, Briefing & Conflict Resolution: Manages the team members under the Budget Supervisor in maintaining ledgers, recording entries, ensuring inter and intra department participation in the budget process. Directly or indirectly assists with the resolution of issues with vendors and department program managers. Is directly responsible, with the assistance from the budget analyst, program managers, and other RM accounting staff, for gathering and compiling complex data, writing reports, and drafting briefings that summarize financial transactions and status of accounts for a given period
• Financial Encumbrances/Obligations: Provides support and engages, under the Budget Supervisor, in in preparing, reviewing, analyzes, and approving of financial obligations/encumbrances, such as Arizona Procurement Portal requisitions, contracting, letters of obligation, purchase orders, amendments to purchase orders, purchase card purchase requests, or other financial encumbrances/obligations. Assist with preparing Weekly, Monthly, Quarterly, and Fiscal year appropriations cash-flows, spend plans, and other reporting documentation related to obligations/ encumbrances.
• Transaction Review & Processing: Helps and leads the team and may be individually responsible for managing the transactions associated with accounts payable and receivables to ensure that all of them are recorded and processed accurately and promptly. Research, analysis, Identification, reporting, and resolution of Errors/ inaccuracies in financial documents, encumbrances/obligations, and expenditures.
• Standard Operating Procedures & Protocol Implementation: Develops Under Budget Supervisor, assists with the implementation, modification, and documentation record-keeping and accounting systems, making use of current computer technology. Acts as team leader for developing Accounting Standard Operating Procedures (SOPs). Develop and drafts procedures for changes in processes and requirements which may include maintaining a chart of accounts, developing and providing training (to RM and CFMO Staff), and maintaining master cash flows for the department.
• Government Staff Payroll & Travel Expenditures: Assists as team leader or may be individually responsible for reviewing for accuracy and compiling reports related to Government Staff payroll and travel expenditures. PAYROLL- Analyses payroll reports and disseminates appropriately to Resource Manager, department supervisors, Deputy FMO, and FMO. TRAVEL - Reviewing the expenditure incurred on travel to ensure compliance with agency policies and procedures. Accurately verifying receipts and documentation attached to travel claim form and submitting it for processing to State Accounting. Stay updated on the current state's travel policy, and conduct training within the Construction Facilities Management Office, to discuss discrepancies and provide additional clarification.
• Inter-Agency Encumbrances, Contracts, Agreements, Payments, and Reimbursements - Leads the team and may be individually responsible for utility expenses and compiles usage data into the tracking system, recording all utility bills. Based on the agreement document, prepare a letter with detailed billing information for a multi-agency memorandum of Agreement, charging only the portion reflected on the agreement, and submit it for reimbursement to the appropriate agency. Tracks the reimbursement and updates the folders to ensure the amount was received. Creates a “deposit letter” to load the money into the correct account.
• Effective Fiscal Management: Collaborates as team lead, under the Budget Supervisor, in maintaining effective fiscal management by analyzing, interpreting and evaluating accounting and reporting systems, procedures, policies and methods. Reviews and analyzes such fiscal transactions as billings and invoices, payments or other financial documents. Utilizes automated accounting systems, standard operating procedures (SOPs), excel, and other applications to enter, retrieve, and review data files. Uses accounting expertise to analyze information, track outside reimbursements, federal cooperative agreement grants modifications, federal cooperative agreement payments, Funding Authorization Documents (FADs), other state grants, expenditures, and contract statuses. Reviews, monitors and controls amounts expending from budget(s) to ensure that expenditures for the appropriations/sections assigned do not exceed funds available.

Knowledge of:
• Principles, concepts, practices and techniques of government & state accounting, including, but not limited to, Economic and accounting principles and practices; the analysis and reporting of financial data 
• Internal control structures, and fiscal management 
• Methods and techniques of automated financial systems, e.g. AZ60 & Arizona Procurement Portal 
• Computer Applications commonly used in accounting, E.G. Excel 
• Reference materials such as federal fiscal regulations, Arizona Revised Statutes, applicable state and agency accounting manuals, and policies and procedures 
• Financial research methodologies 
• Budget development and execution 
• Federal and state grants management 
• Federal Cooperative agreement documentation requirements 
• Method and techniques of data processing as it applies to accounting practices 

Skilled in:
• Building and maintaining interpersonal relationships 
• Developing policies and procedures 
• Computer related to Microsoft applications --like Excel, word, and PowerPoint 
• Analyzing and interpreting financial data 
• Reviewing, inspecting, examining reports prepared by Program Managers (PM's) 
• Resolving conflicts, problems, and questions presented by coworkers/PMs/vendors 
• Implementation, modification, and documentation record-keeping and accounting systems 
• Developing and presenting complicated accounting specific information in a distilled, simple, and understandable manner to non-subject matter experts 
• Acquiring Information needed from leadership, peers, PMs, other divisions, and/or vendors for immediate determinations or decisions
• Developing and providing training to RM Staff, PMs, and other CFMO Staff on SOPs and other accounting requirements, procedures, applications, etc. 

Ability to:
• Act as the team leads
• Establishing priorities, meeting deadlines, and successfully completing objectives.
• Effectively communicating with program managers, stakeholders and customers.
• Maintaining effective communication and relationships with a wide variety of individuals at various organizational levels.
• Interpreting and applying regulations and guidelines as they pertain to the area of assignment.
• Developing, implementing, and training others on policies and procedures.
• Establishing/implementing/maintaining internal controls and processes.
• Adapting quickly to changing priorities.

Desired qualifications include any combination of experience, education, and training that meets the knowledge, skills, and abilities as described. Preference will be given for an associate’s degree in an accounting-related field, plus 2 years’ experience in accounting or closely related field or bachelor’s degree in any related field, plus 1 year of experience that includes budget or accounting responsibilities.

Special Job Requirements:
• This position requires possession of and ability to retain a current, valid state-issued driver's license appropriate to the assignment. Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records and must complete any required driver training (see Arizona Administrative Code R2-10-207.12.)
• Candidates for this position will be required to submit to a criminal background investigation as well as possess the ability to achieve a favorable Tier 1 investigation for the purpose of obtaining a Common Access Card (CAC) within one year of hire.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona offers a comprehensive benefits package to include:
• Sick leave
• Vacation with 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Eligible DEMA employees participate in excellent retirement programs provided by the Arizona State Retirement System (ASRS) and for fire personnel the Public Safety Personnel Retirement System (PSPRS).

If you have any questions, please feel free to contact hr@azdema.gov.
DEMA is a smoke-free work environment.
ADA/EEO Employer
The State of Arizona is an Equal Opportunity and Reasonable Accommodation Employer