ARIZONA DEPARTMENT OF ADMINISTRATION

Division of Business and Finance (DBF)

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures

Main Office Location: 1740 W Adams St, Ste 3015, Phoenix, AZ 85007

Salary: Up to $45,000.00 

Grade: 18

Open Until Business Needs Are Met  

Join the Arizona Department of Administration (ADOA), Division of Business and Finance (DBF) as an Accounting Specialist II and play a crucial role in maintaining the integrity of our financial operations. In this dynamic position, you'll independently manage complex fiscal data across multiple automated systems, including accounting, procurement, and HRIS. You'll serve as a trusted advisor, providing expert guidance to divisions and agencies on accounting principles and procedures, ensuring compliance with the State of Arizona Accounting Manual (SAAM). Your problem-solving skills will be essential as you resolve complex financial issues, analyze vendor/customer concerns, and reconcile critical reports. You'll ensure accurate document authorization, coding and pricing. If you're a detail-oriented professional with a passion for accuracy and a strong understanding of accounting principles, this is your opportunity to contribute to the financial stability of the State of Arizona.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

• Review and analyze documentation for accuracy, compliance to statutes, and policies
• Ensure that documents are properly authorized, coded correctly and pricing is in accordance with purchase orders/contracts
• Prepare and enter transactions information into various financial systems
• Review/reconcile accounts and transactions from accounting systems for error, make any necessary revisions
• Resolve issues/problems, answer questions, research/analyze data for divisions/agencies
• Prepare deposits in accordance with policies and procedures relating to the handling of cash and reconcile to accounting system
• Reconciliation of invoice agings, statements and general ledger reports

Knowledge of:

• State of Arizona Accounting Manual
• Automated accounting systems
• ADOA rules and regulations
• Excel
• Access
• Reconciliation procedures
• Governmental accounting

Skills in:

• Basic math
• 10-key operation
• Oral and written communication
• Analyzing and interpreting policies and procedures
• Work organization
• Analyzing figures and fiscal documentation

Ability to:

• Compile and enter figures
• Prioritize work
• Work both independently and on a team

• Experience with AFIS (preferred)
• Experience with AZ360 (preferred)
• Experience with APP (preferred)
• Experience with HRIS (preferred)
• Experience reviewing and processing invoices (preferred)
• Experience in reconciling agings and general ledger (preferred)
• College-level accounting and bookkeeping classes (preferred)

• Background and reference check, including a criminal records verification

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The Arizona Department of Administration offers a comprehensive benefits package to include:

• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
  

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

• Participation in ASRS Lifetime Benefit Pension Plan after 26 weeks of employment

• If you have any questions please feel free to contact Christopher Langseth at christopher.langseth@azdoa.gov for assistance
• The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer