ATTORNEY GENERAL (DEPT OF LAW)

Address:  15 S. 15th Ave Phoenix, AZ

Salary: $48,540 

Grade: 17

Closing Date: 12/23/2024 

The Arizona Attorney General’s Office State Government Division/Liability Management Section is seeking an Administrative Assistant 3.

This position may be eligible for Remote Work two days a week.

The Liability Management Section has an office-wide responsibility and is designated as the single point of responsibility for processing and distributing all claims and lawsuits served upon the Attorney General's Office. By statute, the Attorney General's Office serves as the primary receiver of all claims and lawsuits filed against the State of Arizona. 

This Administrative Assistant position has primary responsibility for the receipt, proper and timely distribution and document maintenance of all claims received by the Attorney General's Office. As part of these duties, the position provides guidance to the Operations Division staff in daily dealings with process servers and outside attorneys. In addition, the position performs administrative and legal support duties relative to assisting support staff and attorneys in the defense of actions filed against the State of Arizona.

Knowledge of the Federal and State Rules of Civil Procedure.
Knowledge of the policies and procedures of the Attorney General's Office, State Government Division and Liability Management Section with a strong awareness of the other Divisions and Sections of the AGO;
Knowledge of the practice of law and the need to ensure work coverage or completion;
Knowledge of the attorney/client relationship, including the need for confidentiality and discretion;
Knowledge of State and office procedures, including extensive knowledge of the current travel policies;
Knowledge of word processing and other software applications.
Skill in grammar, punctuation, spelling and basic editing;
Skill in effective oral and written communication;
Skill in dealing with details and confidential information;
Skill in interpersonal relations and effectively dealing with others.
Ability to compose routine correspondence;
Ability to handle detailed work with accuracy and speed;
Ability to handle a wide range of administrative support functions;
Ability to efficiently handle a large volume of work, with competing deadlines, following established policies and procedures, with minimal supervision;
Ability to organize and prioritize workload to include timely filing and file organization;
Ability to work independently and utilize sound judgment;
Ability to follow procedures in a law office environment;
Ability to proficiently use a personal computer, printer, copier, scanner, fax machine, etc.;
Ability to use word processing programs for quality document production;
Ability to use e-mail, the internet, electronic case management and document management software;
Ability to respond to inquiries with tact, diplomacy, and appropriate timely information;
Ability to get along and work well with others.
Ability to handle a high volume of work and stressful situations.

Two years of experience as an Administrative Assistant or Legal Secretary.

All applicants under serious consideration for hire with the Attorney General's Office are required to be fingerprinted by the Office and complete a criminal background check through State and Federal agencies. A job offer cannot be tendered until the candidate has successfully passed the initial background check. Your record does not automatically constitute a bar to employment. Factors such as, but not limited to, age at time of offense and age of offense, as well as the relationship between the offense and the job for which you apply will be taken into account.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The Attorney General's Office offers a comprehensive benefits package to include:
Sick leave
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
Vacation with 10 paid holidays per year
Health and dental insurance
Retirement plan
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

• Positions in this classification participate in the Arizona State Retirement System (ASRS).
• Please note, enrollment eligibility will become effective after 27 weeks of employment.

If you have any questions, please feel free to contact Human Resources at (602) 542-8056 or email us at humanresources@azag.gov.

During all phases of the selection process, people with a disability may request a reasonable accommodation by contacting the AG’s Human Resources Office at (602) 542-8056 or via e-mail at HumanResources@azag.gov. The Arizona Office of the Attorney General does not discriminate on the basis of race, color, national origin, sex, disability, religion, sexual orientation or age in its programs, activities or in its hiring and employment practices. The following division has been designated to handle inquiries regarding the non-discrimination policies: Operations Division, 2005 N. Central Ave., Phoenix, AZ 85004, Phone: (602) 542-8056, Fax: (602) 542-8000.
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.