INDUSTRIAL COMMISSION

Address:  800 W Washigton St Legal/Compliance Unit

Salary: $17.60 

Grade: 17

Closing Date: November 22, 2024

The Administrative Assistant is responsible for providing secretarial/office investigative support to the Legal Division and, in particular, to the Compliance Unit.

This position may offer the ability to work a hybrid remote work schedule (1 or more days per week), based upon the department's business needs and meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

This position performs a variety of secretarial/administrative assignments to support Compliance Unit; ensures that secretarial/ administrative activity is performed thoroughly, professionally, in a timely manner, and in accordance with applicable law; generates high-quality work product, perform investigative duties to support the Compliance Unit.

Knowledge of:
• The Commission computer system.
• The Legal Division’s and Compliance Unit’s purposes, goals, organization, work flows,
equipment, and processes, including administrative and office procedures.
• Concepts, terminology, principles, and procedures related to state law pertaining to workers’ compensation.
• Using tools (NCCI) for monitoring insured status of employers.
• Internet Search Engines, social media and Government websites.

Skills in:
• Teamwork.
• Planning/organization, multi-tasking, and time management.
• Clear and concise oral and written communication, including attention to detail.
• Use of computers and other technical devices/programs/software.
• In problem-solving, ingenuity, and decision –making.
• Interpersonal communication and mentoring.
• Conducting web engine searches, social media searches , and government website searches.

Ability to:
• Interact professionally with a diverse group of clients, coworkers, and the public.
• Display courteous, ethical, and professional behavior.
• Exercise good judgement in making decisions.
• Multi-task, prioritize, adapt to changing circumstances, and follow instructions.
• Maintain emotional control and work under pressure.
• Effectively manage various assignments and work in a fast-paces environment.\
• Coordinate work with administrative support staff and investigators within the Legal
  Division.
• Proofread and ensure accuracy and quality work.
• Recognize and engage those with different backgrounds, characteristics, and perspectives
   to bridge gaps in understanding of differing viewpoints, as well as ensuring persons with
   diverse perspectives are given the opportunity to collaborate and provide input.
• Gather and decipher information obtained from research to determine whether a business
   is operating with employees.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

You will be eligible to participate in the state employee health/disability insurance plan, and you are required to participate in the Arizona State Retirement System (ASRS).  ASRS participation may begin immediately or upon your 27th week of employment.  Contributions are matched by the employer.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.  Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 542.5559.  Requests should be made as early as possible to allow sufficient time to arrange the accommodation.  If you have any questions, please feel free to call 602-542-5559 or email HR@azica.gov for assistance.