ADMINISTRATIVE ASSISTANT I

Address:  1455 South Alvernon Way, Tucson, AZ

Salary: $35,200 

Grade: 13

Closing Date: Until Filled

The Arizona Attorney General’s Office Child and Family Protection Division/Child Support Services Section is seeking an Administrative Assistant I to provide support to one or more Assistant Attorneys General. This position will be responsible for logging cases in and out of the office and creating working files; gathering and organizing working files for upcoming hearings; cross-referencing cases against calendars provided by the court and case management database; assisting with trial preparation; obtaining documents from court personnel and records department; following through with post-hearing documentation; entering calendar events, deadlines, and case activities in case management database (AZCARES) to track progression of activities, reflect case status and generate follow through action; filing documents in the appropriate working files; organizing and scanning case-related documents into the imaged case file; logging incoming correspondence into AZCARES; mailing case related documents to parties; answering and routing telephone calls on a multi-line phone system and taking messages as appropriate.

Remote Options: This position may be eligible for Remote Work two days a week.

Duties involve reviewing, creating and processing materials and information confidential by Federal and State laws. Additional duties include processing incoming correspondence including legal documents from the process server and electronic minute entries; documenting and researching returned mail; and greeting and assisting the client.

Knowledge

• Knowledge of computers, Microsoft Office software and a variety of databases and websites.
• Experience operating multi-line phone systems.

Skill

• Excellent interpersonal skills and friendly demeanor
• Strong customer service skills
• Prioritize effectively
• Demonstrate clear communication orally and in writing

Ability

• Ability to work with interruptions and adapt to changing priorities
• Ability to work as part of a team
• Ability to perform detailed work with a high degree of accuracy and exercise good judgment in safeguarding sensitive and confidential information
• Ability to learn basic legal terminology
• Ability to learn a variety of computer programs
• Ability to accurately input documentation into case management system
• Ability to work independently
• Ability to analyze and resolve average difficulty problems
• Ability to plan, analyze and coordinate a variety of activities and established appropriate priorities
• Ability to interact positively with client, public and co-workers.

• Travel may be required for this position. A valid Arizona Driver’s License is required, along with consent to have your driving record run periodically.
• All applicants under serious consideration for hire with the Attorney General's Office are required to be fingerprinted by the Office and complete a criminal background check through State and Federal agencies. A job offer cannot be tendered until the candidate has successfully passed the initial background check. Your record does not automatically constitute a bar to employment. Factors such as, but not limited to, age at time of offense and age of offense, as well as the relationship between the offense and the job for which you apply will be taken into account.

The Attorney General’s Office offers a comprehensive benefits package to include:  

• Sick leave
• Vacation with 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

• Positions in this classification participate in the Arizona State Retirement System (ASRS).  
• Please note, enrollment eligibility will become effective after 27 weeks of employment.

If you have any questions, please feel free to contact Human Resources at (602) 542-8056 or email us at humanresources@azag.gov.

During all phases of the selection process, people with a disability may request a reasonable accommodation by contacting the AG’s Human Resources Office at (602) 542-8056 or via e-mail at HumanResources@azag.gov. The Arizona Office of the Attorney General does not discriminate on the basis of race, color, national origin, sex, disability, religion, sexual orientation or age in its programs, activities or in its hiring and employment practices. The following division has been designated to handle inquiries regarding the non-discrimination policies: Operations Division, 2005 N. Central Ave., Phoenix, AZ 85004, Phone: (602) 542-8056, Fax: (602) 542-8000.