ARIZONA DEPARTMENT OF CORRECTIONS, REHABILITATION & REENTRY

Address:  

Arizona State Prison Complex (ASPC) – Yuma
7125 East Cesar Chavez Blvd.
San Luis, AZ 85349

https://corrections.az.gov/

Salary: $31,948.00 

Grade: 12

Closing Date: 12/24/2024

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking a self-motivated and detail-oriented individual to perform a variety of administrative support functions for management. This position also composes letters, memos, and various weekly/monthly reports at the Arizona State Prison Complex-Yuma. Apply now, and join a great team!

- Performs general administrative functions, including answering telephones, routing calls, typing correspondence, distribution and filling documentation
- Attends meetings and generates minutes, distributes and files accordingly
- Processes incoming and outgoing correspondence
- Schedules meetings, and makes travel arrangements
- Gathers, enters time, distributes and files positive attendance records, ensures the overtime report is completed on a daily basis, and other reports as requested
- Generates, copies, files, and distributes various reports to include information reports, Narcan, SIR’s and other reports as requested
- Maintains files in accordance with established records retention schedule to include current and archived documents
- Ensures audit documents are organized and filed daily and documentation is destroyed within policy guidelines
- Generates purchase orders and distributing to various staff
- Orders, maintains, and distributes office supplies for the unit and assists in quarterly inventory and purchasing of supplies
- Drives on State business
- Performs other duties appropriate to the assignment

Knowledge of:
- General office practices and procedures
- Personal computers, using Microsoft Office and Google Suite
- Business English
- Basic mathematics
- Office equipment operation
- Filing systems
- Report preparation
- Payroll practices and procedures

Skill in:
- Composing routine correspondence to include proper format, spelling, and language
- Written and verbal communication
- Providing highly detailed-orientated results
- Record keeping and report generation
- Time and project management
- Scheduling meetings
- Building and maintaining interpersonal relationships
- Taking and transcribing meeting minutes

Ability to:
- Maintain files of correspondence, records, and reports
- Maintain confidentiality
- Adapt to changing priorities
- Learn and adhere to Agency policies and procedures
- Work in a prison environment

- One(1) year of professional office experience and proficient use of Microsoft Office and Google Suite

Employment is contingent on the selected applicant passing a background investigation and drug test.

In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.

If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:
- Vacation and sick days with 10 paid holidays per year
- Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
- Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
- Exceptional retirement program
- Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
- An incentivized commuter club and public transportation subsidy program

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Positions in this classification participate in the Arizona State Retirement System (ASRS).

Enrollment eligibility will become effective after 27 weeks of employment.

Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 255-2430. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.