ARIZONA DEPARTMENT OF CORRECTIONS, REHABILITATION & REENTRY 

Address:  

Arizona State Prison Complex (ASPC) – Phoenix
2500 East Van Buren
Phoenix, AZ 85008

https://corrections.az.gov/

Salary: $33,800.00 

Grade: 14

Closing Date: 11/18/2024

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking a detailed, organized and motivated individual to perform full administrative and secretarial functions of a confidential nature for the Complex Warden. This position is also responsible to coordinate and arrange staff meetings, responds to telephonic inquires for information, compiles and prepares weekly reports at the Arizona State Prison Complex – Phoenix. Apply today!

- Composes correspondence, uses computer equipment in the completion of job assignments
- Compiles and prepares weekly and monthly reports
- May compose replies to correspondence on routine matters
- Updates department policy manual
- Attends meetings and types meeting minutes
- Completes special projects
- Creates, organizes, and maintains confidential and administrative files
- Logs, tracks, copies, and forwards responses for correspondence and documentation
- Responsible for maintaining filing
- Collects and distributes all incoming and outgoing staff/department mail
- Answers, screens, and refers calls appropriately
- Coordinates special events, meetings, and fundraising events
- Drives on State business
- Performs other duties appropriate to the assignment

Knowledge of:
- Arizona Department of Administration (ADOA) Personnel Rules and ADCRR policies and procedures
- Written and verbal communication
- Grammatical formatting using concise, specific and correct non-technical language
- Computer usage and various software programs (Microsoft Office and Google Suite)
- Techniques in screening incoming calls, visitors, and telephone calls

Skill in:
- Problem-solving and time management
- Establish and maintain interpersonal relationships
- Tact in dealing with the public and staff both in-person and via telephone
- Handling multiple tasks
- Working within a team
- Self-motivation and working under minimal supervision

Ability to:
- Provide effective assistance to employees
- Investigate and resolve problems
- Work in a prison environment
- Plan, coordinate activities, and establish priorities
- Develop effective operating procedures
- Work effectively under a short deadline
- Maintain confidentiality

- Two (2) years of professional office experience and proficiency in Microsoft Office & Google Suite

Employment is contingent on the selected applicant passing a background investigation and drug test.

In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.

If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:
- Vacation and sick days with 10 paid holidays per year
- Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
- Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
- Exceptional retirement program
- Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
- An incentivized commuter club and public transportation subsidy program

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Positions in this classification participate in the Arizona State Retirement System (ASRS).

Enrollment eligibility will become effective after 27 weeks of employment.

Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 255-2430. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.