Address:

Financial Services Division
701 East Jefferson Street
Phoenix, Arizona 85034
https://corrections.az.gov

Salary:  $59,400.00

Grade: 21

Closing Date: 5/7/2025

Are you experienced in governmental accounting or budgeting? Do you have experience in the financial industry? Be part of our professional finance team. Apply today!

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is looking for an administrative professional to fill the Administrative Services Officer position. This position provides assistance and support to staff, complex business offices and agency programs. Ensures the proper and accurate processing of transactions including Payroll, Accounts Payable, Accounts Receivable and/or the Inmate Trust Accounts. Also prepares, examines, and analyzes accounting records, financial statements, or other financial reports to assess accuracy, completeness, and conformance with the State of Arizona Accounting Manual (SAAM), Agency policy, Generally Accepted Accounting Principles (GAAP), or other specific accounting requirements.

- Reviews and approves transactions in various accounting, procurement, or banking systems
- Reconciles various types of transactions
- Maintains standard work documents
- Prepares and reviews exception reports and performs other tasks and functions appropriate to the classification
- Assists with other accounting and finance functions
- Analyzes, processes or approves fiscal transactions and financial information
- Reconciles, verifies, and compares entries and reports
- Prepare various financial reports
- Resolves accounting-related issues with internal and external stakeholders
- Maintains documentation accuracy in accordance with policies and procedures
- Supports internal and external audit requirements
- Utilizes various accounting systems to retrieve, analyze and identify any inconsistencies
- Researches, identifies and resolves potential problem areas
- Effectively communicates with other departments and management to obtain information and/or to correct transactions
- Reviews substantiation of information presented
- Reports variances to upper management or department heads
- Serves as a technical expert on accounting issues and as a liaison to ensure compliance with internal and external financial, accounting, and administrative policies and procedures
- Implements and communicates new accounting or financial procedures
- Surveys operations to ascertain accounting needs to develop and provide recommendations
- Continually assesses areas to build operational efficiencies and improve internal processes
- Routinely reviews and updates process documentation and Standards Of Work (SOW) to ensure they are current
- Provides recommendations to improve information flow, process efficiency and customer satisfaction
- Drives on State business
- Performs other duties appropriate to the assignment

Knowledge of:
- Federal and state laws, statutes, and regulations pertinent to the area of the assignment
- Governmental and/or office accounting practices and procedures
- Various spreadsheet and word processing software to produce reports and respond to requests for information
- Reconciliation of bank accounts, fiscal reports and form preparation
- Identifying and resolving discrepancies
- Financial research methodologies

Skill in:
- Work management and leadership
- Analysis and interpretation of financial data
- Work techniques required in maintaining accounting records through an automated accounting system
- Verbal and written communications
- Establishing and maintaining positive interpersonal relationships
- Research methodology

Ability to:
- Utilize various office productivity software such as Microsoft Office, Adobe Acrobat and Google
- Write correspondence
- Create reports
- Compile statistics

- Five (5) years of accounting, finance, budgeting or financial industry experience
- Bachelor’s Degree in accounting, finance or related field (Not required)

Employment is contingent on the selected applicant passing a background investigation.

If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:
- Vacation and sick days with 10 paid holidays per year
- Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
- Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
- Exceptional retirement program
- Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
- An incentivized commuter club and public transportation subsidy program

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Positions in this classification participate in the Arizona State Retirement System (ASRS). Enrollment eligibility will become effective after 27 weeks of employment.

Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 255-2430. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.