ARIZONA DEPARTMENT OF HOMELAND SECURITY

100 North 15th Avenue

Phoenix, Arizona 85007

Annual Salary Range: $85,000 - $95,000

Grade: 24

This position will remain open until filled  

This position is directly charged with the management of the Department’s operating budget. The Budget Manager oversees the agency operating budget; produces monthly budget reports for the Director and department leadership; formulates internal operating budgets when new grants and general funds are awarded; prepares and follows up on transfer requests through the accounting department; produces budget fact sheets and summaries for the legislature and Governor's office; assists in responses to federal and state audits; prepares all documentation related to budget requests, budget inquires, and acts as point of contact for all Office of Strategic Planning and Budgeting (OSPB) and Joint Legislative Budget Committee (JLBC) communications; performs fiscal and statistical analysis at the request of Director, Deputy Directors, and other department leadership; attends budget-related meetings; manages record keeping and transmittal throughout funding cycles; performs functions related to fiscal processes; performs special duty assignments; develops, edits, and reviews policies, strategies, and other official documents relating to the budget; assists and carries out functions related to financial tracking and record keeping in respect to federal and state funds; performs human resources related administrative tasks as assigned; produces and maintains employee master profiles; completes personnel action authorization forms; produces offer of employment letters; analyzes payroll and proposed salary increases; responsible for the production of performance pay quarterly and annual reports; assist in processing reimbursement requests; assists in processing financial status reports.

• Manages operating budget to ensure funds are budgeted and expended in accordance with applicable state and federal regulations, rules, laws and guidelines. This includes preparing detailed spreadsheets for all funding streams, and presenting them to leadership on a regular basis

• Lead in the development and submission of the department budget. Formulates internal operating budget each year. Responsible for ensuring accuracy of fiscal/budgetary information in various database

• Conduct monitoring visits to ensure stakeholder compliance with state and federal regulations, rules, laws and guidelines

• Assists in creating and maintaining budgetary and fiscal processes/procedures

• Process reimbursements and financial status reports

• Other duties as assigned as related to the position

Knowledge:

• Principles, concepts, practices, methods and techniques of government accounting; business administration; financial and accounting structures, statutes, and procedures

• Principles and practices of administration, organization, fiscal management, budgetary control and supervision

• Basic financial methods and accounting principles

• Confidentiality requirements with sensitive data

• Generally Accepted Accounting Principles

• State and federal procurement policies

• Audit policies and procedures

Skills:

• Strong analytical skill in researching and reviewing financial data

• Project management and project coordination skills

• Microsoft Excel & Word, Google Sheets and Docs

• Organizational and record retention skills

• Oral and written communication skills

• Leadership and management skills

• Strong presentation skills

• Decision-making skills

• Administrative skills

• Interpersonal skills

Ability:

• Conceptualize and develop strategic policies, procedures, and guides in the area of finance and accounting

• Conceptualize and formulate calculated decisions

• Work within a team-oriented atmosphere

• Adapt to dynamic work environment

• Leadership and persuasive abilities

• Communicate orally and in writing

• Be self-driven, and self-motivated

• Perform in an efficient manner

• Handle sensitive data properly

• Present research materials

• Perform basic accounting

• Bachelor's degree required; Master's degree preferred

• Ability to maintain a clean driving record; Ability to pass a background check performed by Arizona Department of Public Safety

• Ability to possess and maintain a valid Arizona Driver's License and operate a motor vehicle

• Ability to travel

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

The State of Arizona offers a comprehensive benefits package to include:

• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

• Life insurance and long-term disability insurance

• Vacation with 10 paid holidays per year

• Health and dental insurance

• Retirement plan

• Sick leave

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

• Positions in this classification participate in the Arizona State Retirement System (ASRS)

• Please note, enrollment eligibility will become effective after 27 weeks of employment

• If you have any questions please feel free to contact Ariel Gonzalez at agonzalez@az.gov for assistance