DEPARTMENT OF ECONOMIC SECURITY

Child Community Services Division (CCSD)
1789 West Jefferson Street, Phoenix, Arizona, 85007

Salary: $85,479-$100,101 

Grade: 25

Closing Date: November 8, 2024

Would you like to be part of an amazing team that helps Arizonans thrive? At the Department of Economic Security (DES) we strengthen individuals, families, and communities for a better quality of life. DES is looking for individuals who are committed to service, community, and teamwork. To learn more about DES please visit des.az.gov; or click on the link here to view ‘Our DES’ video. Come Join the DES Team!

DES is seeking an experienced and highly motivated individual to join our team as a Business and Finance Administrator. This position serves as the Deputy Business Administrator to provide high-level leadership and direction to execute financial, operational, and strategic initiatives for the Division. This position assists with the oversight and management of the division's operating budget, inclusive of the projected cost impact of implementing major goals and initiatives. This position is also responsible for directing the operations and logistics of multiple teams that support specific operating needs of the division. These teams are comprised of finance, contract, and operations professionals and their supervisors. The Deputy Business Administrator has authority over financial documents that indicate the impacts of legislative and/or policy changes. This position has authority to represent the division in financial matters related to the division, whether with internal entities such as the Director's Office, Financial Services Administration, and the Division's Assistant Director

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords flexibility, autonomy and trust. Across our many agencies, boards, commissions, many State employees participate in the State's Remote Work Program and are able to work remotely in their homes, in offices and in hoteling spaces. All work, including remote work, should be performed within Arizona, unless an exception is properly authorized in advance.

• Assist with oversight and management of division's accounting, finance, business systems, business analytics, information and reporting,; accounts payable, contracts, purchasing, and& facilities. Work closely with the Fiscal team to analyze performance of procurement activities against various procurement indicators. Plan, organize, assign work, establish priorities, and ensure realistic completion schedules are developed, documented and communicated to all stakeholders.
• Coach and mentor staff towards a continuous improvement culture that fosters daily improvement involving all team members.
• Assist with recognizing, managing, and mitigating key elements of the Division risk profile; monitor any open legal issues involving the Division that affect the delivery of services, construct and monitor reliable control systems; ensure that the division complies with all legal and regulatory requirements; ensure that record-keeping meets the requirements of auditors and government agencies; report risk issues; maintain relations with external auditors and investigate their findings and recommendations.
• Oversee funding and monitor cash balances and cash forecasts, grant funding and related activity. Work closely with the Fiscal team to ensure proper management of state and federal dollars. Work in conjunction with the DES Financial Services Administration, ensure all reporting requirements are met in a timely manner and forecasts are completed timely.
• Coordinate responses to requests for information from outside sources regarding financial management activities, including those from the Legislature and the media. Perform management control assessments of financial system-related business processes and procedures and identify weaknesses in the design and effectiveness of internal or management controls.
• Oversee contract and business operations functions. Instruct, explain, and counsel contracts and fiscal staff in carrying out a variety of tasks including budget development, budget management, contracts development, and negotiations. Oversee payment processing, facilities, and fleet management and identify cost reduction strategies for modifications or improvements for all offices throughout Arizona. Advocates for division operational needs in multi-service centers and manages space needs in accordance with budget and staffing projections.

Knowledge of:
• Federal and State laws, rules, regulations, policies, procedures, goals and responsibilities
• Department/agency regulations and operating procedures
• State personnel rules and guidelines
• Work measurement methods, motivation of employees and effective communication
• Cost allocation plans
• Principles, concepts, practices, methods and techniques of government and financial
accounting
• Internal control structures and fiscal management
• Methods and techniques of automated accounting systems
• Analysis, auditing, review and evaluation tools

Skills In:
• Oral and written communication
• Strong facilitation and active listening skills
• Interpreting, applying and implementing Federal and State laws, rules and regulations
• Gathering and summarizing data for reports
• Managing and balancing a wide variety of management and administrative functions
• Analysis, interpretation and communication of financial data
• Techniques required to maintain accounting records through automated accounting systems
• Supervision including interpersonal skills
• Being collaborative and flexible with a strong service mentality
• Writing and composition of complex issues and ideas
• Critical thinking, detail oriented and analytical skills
•Examining, developing, re-engineering and recommending financial policies and procedures
•Interpreting a strategic vision into an operational model

Ability to:
•Summarize, analyze and interpret large amounts of complex information
•Plan, coordinate, analyze, and establish priorities across multiple assignments
•Develop and improve effective operating procedures
•Establish and maintain professional working relationships with staff and outside entities
•Manage, coach, mentor and counsel a diverse group of professionals
•Meet performance measures while providing excellent customer service
•Listen and lead in a fast paced environment
•Exercise a high degree of discretion and independent judgment
•Maintain up-to-date knowledge of policy and procedures
•Demonstrated excellence in managing finance, accounting, budgeting, control and
reporting

• Bachelor's degree in accounting, finance, economics, business, public administration, or related field and 3 years experience managing budget/finances of a complex organization; OR 1 year as a Financial Analyst 3 in Arizona State Gov't. Supervisory experience is preferred and two years of additional work experience substitutes for bachelor's degree.

• A.R.S. 41-1969 Each employee or contractor of the Department of Economic Security who has access to federal tax information shall have a valid, unrestricted Level One fingerprint clearance card issued pursuant to section A.R.S. 41-1758.07.
• This position may require driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).
• Successfully pass background and reference checks; employment is contingent upon completion of the above-mentioned process and the agency’s ability to reasonably accommodate any restrictions.
• All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify.

The Arizona Department of Economic Security offers a comprehensive benefits package to include:

• Affordable medical, dental, life, and short-term disability insurance plans
• Participation in the Arizona State Retirement System (ASRS) and long-term disability plans
• 10 paid holidays per year
• Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Sick time accrued at 3.70 hours bi-weekly
• Deferred compensation plan
• Wellness plans
• Tuition Reimbursement
• Stipend Opportunities
• Infant at Work Program
• Rideshare and Public Transit Subsidy
• Career Advancement & Employee Development Opportunities
• Flexible schedules to create a work/life balance

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

State employees are required to participate in the Arizona State Retirement System (ASRS), the State sponsored retirement contribution plan and the Long-Term Disability (LTD) program after a 27-week waiting period. The ASRS defined benefit plan provides for life-long income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of tax-deferred retirement investments.

On, or shortly after, your first day of work you will be provided with additional information about the available insurance plans, enrollment instructions, submission deadlines and effective dates.

For questions about this career opportunity, please contact us 520-235-3174 or OODHRstaffing@azdes.gov.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting 520-235-3174 or OODHRStaffing@azdes.gov. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.