DEPT OF HEALTH SERVICES

Address: 150 N. 18th Avenue
Phoenix, AZ 85007

Salary: $59,400 

Grade: 21

This position will function as the Emergency Planning/ Exercise Coordinator for the Partner Integration Section within the Bureau of Operational Readiness and Response. The person will develop, update, and maintain ADHS public health preparedness plans and develop and execute exercises to test those plans. The person will coordinate with federal, county, state, and tribal officials on preparedness plans review and updates, and maintain documentation. This will include ensuring that appropriate plans are proofed, reviewed, approved, and integrated into agency plans and the Arizona State Emergency Response and Recovery Plan (SERRP) ensuring that all plans are consistent with the National Incident Management System (NIMS). The person will be responsible for documenting and submitting Federal and State preparedness and emergency management annual reports (e.g. Emergency Management Accreditation Program (EMAP), Public Health Accreditation Board (PHAB), National Incident Management System Compliance Assistance Support Tool (NIMSCAST), and Operational Readiness Review (ORR).

This position is also responsible for the development, implementation, and maintenance of the state's public health emergency preparedness exercise program. This role ensures compliance with federal grant guidelines provided by the Hospital Preparedness Program (HPP) and Public Health Emergency Preparedness (PHEP) Cooperative Agreements. As the Planning/ Exercise Coordinator, you will collaborate with multidisciplinary partners (federal, state, county, and tribal officials, hospital preparedness partners, as well as military and private sector partners) to develop and review plans, as well as organize and execute a range of public health preparedness plans and activities. In addition to coordinating table-top exercises, full-scale exercises, educational workshops, drills, summits, training sessions, and plan validation, you will serve as a liaison and representative for the Bureau of Operational Readiness and Response (BORR). This involves engaging with federal, state, local, and private sector agencies to ensure that the Arizona Department of Health Services (ADHS) actively contributes to emergency preparedness efforts and fosters positive relationships.

As the lead event planner and master of ceremonies for statewide training and exercises, you will orchestrate events to test capabilities and identify gaps in response to various hazards. These exercises will involve groups ranging from 24 to 300 participants. Your responsibilities as the lead planner include developing exercise scenarios, objectives, event logistics, and content that align with grant guidelines, facilitating exercises, evaluating exercise play, and actively participating in associated meetings and activities. Following events, you will actively contribute to post-exercise hot-washes, after-action meetings, and the creation of comprehensive after-action reports and executive summaries. Furthermore, you will develop improvement plans based on identified gaps and ensure the tracking of progress in completing each improvement plan item. Providing support and technical assistance as needed, you will work closely with a team of five to complete grant applications, work plans, and progress reports. Performs other duties as required.

Pan, design, develop documentation, execute, evaluate, and prepare after-action reports for public health preparedness activities. Maintain an individual work plan to support section goals and objectives, tracking, monitoring, and briefing on calendar events and activities to maintain situational awareness of internal and external partners' emergency preparedness planning activities. Review and analyze county and tribal partners capability planning guide (CPG) data for gaps requiring future drills/exercises. Facilitate and administer Corrective Action Work-Plan (CAWP) report/assessment/and follow-up activities. Conduct annual assessments of After Action Reports to ensure continuous improvement.
Report on drill/exercise outcomes, providing valuable insights and recommendations. during project updates and efficiently distribute them to supervisors and planning teams. Maintain comprehensive documentation of exercise planning, events, and activities for reference.
Demonstrate a proficient understanding of grant-defined disaster drill and exercise requirements, preparedness capability definitions, performance measures, and Integrated Preparedness Plan (IPP) activities. Align annual work-plan activities to effectively meet section goals and exercise program requirements, following the Homeland Security Exercise and Evaluation Program (HSEEP) methodology. Maintain the preparedness website, IPP, ensuring that information is up to date and accessible to stakeholders. Organize and facilitate ADHS hosted events by providing logistical support and being present on-site to assist with any necessary arrangements.
Attention to detail and organizational skills contribute to the seamless execution of events, ensuring their success and effectiveness in advancing the department's preparedness initiatives.
Collaborate closely with Emergency Preparedness Planning Coordinators to assist in the development of plans that enhance preparedness capabilities. Additionally, fulfill support roles as assigned by the Supervisor, BPHEP Bureau Chief, or Incident Manager within the State Health Emergency Operations Center.
Other duties as assigned as related to the position.

Knowledge of:

-Roles and functions of the state health department, county, and tribal health department, and the healthcare system with regard to public health emergency preparedness and response activities.
-Experience using Microsoft and Google software to assist with creation of reports, event planning aids, email correspondence, calendars, and spreadsheets.
-Event planning coordination for multidisciplinary partners.
-Performance Management (PM), Continuous Quality Improvement (CQI), and Lean methodologies.

Skill in:

-Good Interpersonal and Intrapersonal skills.
-Project planning and organization.
-Professional verbal and written communication.
-Writing, public speaking, and presentation for large and small audiences.
-Quality customer service.
-Cross-collaboration being on a team.
-Proofing and editing documents.
-Effective time management and rapid productivity.

Ability to:

-Work well in teams, be individually accountable, and take re-direction/coaching from a supervisor.
-Be on time, meet or beat deadlines, and take initiative while maintaining alignment with supervisor and section goals.
-Keep supervisor informed and updated on projects following the chain of command, and maintain transparent work plans.
-Support a diverse multi-cultural workforce that reflects the community, promotes equal opportunity at all levels of public employment, and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination.

Bachelor's degree in public health or related field with 3 years of work experience. Master's degree may substitute for 2 years of experience.

Driver's license

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona provides an excellent comprehensive benefits package including:
− Affordable medical and dental insurance plans
− Paid vacation and sick time
− Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
− 10 paid holidays per year
− Wellness program and plans
− Life insurance
− Short/long-term disability insurance
− Defined retirement plan
− Award winning Infant at Work program
− Credit union membership
− Transit subsidy
− ADHS Student Assistance Pilot Program

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

To help you build a financially secure future, the State makes monthly contributions to finance your retirement benefit. The State will contribute to the ASRS in an amount equal to your contribution. In other words, you and the State will each pay 50% of the total cost of the benefit. New State employees have a 27-week wait period for contributions to begin.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 542-1085. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. DHS is an Equal Employment Opportunity Employer. All newly hired employees will be subject to E-Verify Employment Eligibility Verification.