DEPT OF HEALTH SERVICES

Address:  150 N. 18th Ave Phoenix, AZ 85007

Salary: $76,300 

Grade: 23

Closing Date: Open until Filled

Under the direction of the Division Finance Manager, this position is the key point of contact responsible for the financial oversight for all areas within their assigned programs. This position will work closely with their assigned area’s leadership and programmatic staff to ensure that they are aware of all financial activity that is occurring. The position is of high visibility with many stakeholders who will be dependent on the incumbent to provide accurate and timely information on a regular and ad hoc basis. The position will require a highly organized individual who will be able to manage and maintain oversight over competing financial priorities impacting crucial areas within their assigned programs. The position will need to anticipate major short and long term objectives impacting staff, projects, and their customer bases and be able to respond accordingly in order to ensure operational success. Leadership will often defer to this position for solutions to highly complex financial issues needing prompt responses.

With minimal guidance, this position provides support to program management and acts as a liaison between assigned programs and other areas of Finance including Procurement, Accounting, Analytics, Assurance and Purchasing. This position will follow appropriate accounting procedures and business processes to ensure state and federal compliance; provide fiscal technical assistance to programs and sub recipients; and maintain accurate data to aid in contract and grant oversight.
Other duties include: monitoring a range of budgets with unique guidelines and restrictions; initiating budget and other fiscal transactions and adjustments; ensuring compliance with applicable policies and procedures related to fiscal activities; developing and updating budget performance reports on a regular basis; expenditure projections; revenue management which may include billing management; ensuring funding is appropriate and available prior to approving and/or signing as Finance Manager on any financial document or system; assisting with the monitoring of grant budgets to ensure effective utilization of funds within the budget period via participation in the budget close-outs; gather data related to questions presented by OSBP/JLBC, assisting with internal and external auditing requests.

The position will be considered a subject matter expert who utilizes various platforms to perform their duties related to financial summaries, purchasing, accounting, procurement and others. On a regular basis, the position is tasked with presenting complex financial information to their assigned area in an accessible and easy to understand manner so that they are able to make decisions accordingly. They may also be responsible for reporting and managing overarching fund sources that other programs across the agency may leverage. This position may be tasked with providing coverage for the Division Finance Manager during times of absenteeism.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

-Monitors revenue/billing, expenditures and anticipated obligations for each funding the position is overseeing. Interprets and explains the findings to their leadership, Office Chief and Bureau Chief on a monthly basis or when requested by the program.
-Collaborate with finance leadership and peers (work assignments, setting priorities, hiring, discipline, provide training, approving leave requests, and preparing evaluations).
-Responsible for understanding all funds, appropriated and non-appropriated, within the bureau they are overseeing. Ensuring that they research and understand the statutes that affect the funding. Making sure that they read through any contracts or awards to understand the allowable or unallowable items for the funds.
-Reviews funding, ensures appropriateness, and approves as Finance Manager on all documents and systems that require Finance Manager approval. Updates reports, tracking tools, and systems as necessary as related to the purchase/expense.
-Provides financial strategic guidance to the programs to ensure that they are able to meet the financial goals that are outlined in their budgets.
-This position will oversee and coordinate training the programs to ensure that they understand the reports being presented. Will offer training and standard works for the programmatic staff to ensure that they have the tools to fully understand their budgets and ensure that they are following the financial policies that are in place.
-Responsible for managing and updating the funding related to various systems and platforms the position’s assigned area utilizes. This includes but is not limited to the telephone database, cloud billing, AZ360, etc. Running payroll reports monthly to ensure that employees are hitting on the appropriate funds. Clearing out any payroll errors that may have occurred and working with the payroll team to ensure that updated ETE templates are being used.
-Other duties as assigned as related to the position (typically 5% - 10%)

Knowledge of:

- Performance Management (PM), and Continuous Quality Improvement (CQI) and Lean methodologies.

Skill in:

-Financial management and leadership;
-Oral and written communication -Interpersonal relationship in relation to work with other staff,
managers, contractors and staff from other departments and agencies;
-Establishing priorities;
-Critical thinking and problem-solving techniques;
-Analytics for budget review and projections.

Ability to:

- Support a diverse multi-cultural workforce that reflects the community, promotes equal opportunity at all levels of public employment, and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination.

Bachelor's degree in Business, Accounting or a related field with 5 years of related work experience, which 2 of those years will be in a management/supervisory role. Master's degree will substitute for 2 years of work experience. Government experience preferred.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona provides an excellent comprehensive benefits package including:
− Affordable medical and dental insurance plans
− Paid vacation and sick time
− Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
− 10 paid holidays per year
− Wellness program and plans
− Life insurance
− Short/long-term disability insurance
− Defined retirement plan
− Award winning Infant at Work program
− Credit union membership
− Transit subsidy
− ADHS Student Assistance Pilot Program

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

To help you build a financially secure future, the State makes monthly contributions to finance your retirement benefit. The State will contribute to the ASRS in an amount equal to your contribution. In other words, you and the State will each pay 50% of the total cost of the benefit. New State employees have a 27-week wait period for contributions to begin.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 542-1085. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. DHS is an Equal Employment Opportunity Employer. All newly hired employees will be subject to E-Verify Employment Eligibility Verification.