DEPT OF HEALTH SERVICES

Address:  150 N. 18th Ave Phoenix, AZ 85007

Salary: $60,500 

Grade: 21

Closing Date: Open until Filled

The Budget Analyst positions primary responsibility pertains to the, analysis, preparation of internal and external reports, reconciliation, and monitoring of transactions associated with assigned areas. This includes preparing various advanced budget/fiscal reports/documents involving detailed analysis of: expenses, use of funds, contracts, purchase orders and other comprehensive analyses. This position is critical in the on going efforts to provide all needed documentation/justification associated with the Federal and State statutory requirements. This position will interact with all levels of Agency leadership as well as Suppliers, State Agencies, and the State Procurement Office related to financial and budget matters pertaining to: budget, cash management, reconciliation, compliance with state and federal regulations, reports, forecasts, and monitoring. With minimal guidance, this position will lead this effort, coordinate cross-team initiatives, and perform ad-hoc analyses with quick turnaround.

This position will work with other Budget Staff and customers to; educate, empower, and build succession plans mitigating risk to the Agency while building skill sets that will provide opportunities for growth and advancement. This will ensure that supported areas are working closely together to maximize coordination, cooperation, and communication to improve efficiency, effectiveness, and standardize work practices across the team to meet established organizational objectives and program goals.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

-Attend formal and informal meetings to ensure the proper knowledge of all budget related actions/issues. Prepare appropriate materials/documentation related to agency finances (including but not limited to: BPRs, transfers, budget loads, ETE templates, DRS requests, updating Labor Distribution, internal budget documents, etc)
-Research and analyze expenditures and budgets related to assigned areas for the purpose of reporting our current fiscal position, preparing external and internal reports, and preparing forecasts with minimal supervision.
-Ensure assigned areas compliance with Agency policies (most commonly the Expenditure and Time and Effort Policies). Compare internal ETE reports against budgeted ETE to confirm compliance with Time and Effort Policy. Identify, research, review, analyze, and establish possible impacts of identified inefficiencies and propose possible solutions.
-Participate in cross-team collaboration, problem solving sessions, and trainings. Establish standard work documents for processes associated with financial tasks.
-Other duties as assigned as related to the position (typically 5% - 10%)

Knowledge of:

- Budget, Accounting and fiscal principles.
- Principles and practices of business administration, budget and fiscal management, and budgetary control.
- Statistical analysis and theory; report writing techniques.
- General office practices and procedures.
- Performance Management (PM), and Continuous Quality Improvement (CQI) and Lean methodologies.

Skill in:

- Critical thinking skills, able to review, process, interpret, decide and implement policy and procedures.
- Outstanding organizational and time management skills.
- Advanced oral and written communications. - Initiating budget/expenditure corrections.
- Computer utilization.
- Analysis and interpretation of financial data.
- Problem solving.

Ability to:

- Evaluate and analyze programmatic and fiscal data.
- Maintain complex record keeping systems.
- Learn, interpret and apply Federal laws.
- Work with various levels of staff.
- Learn new information and programs quickly.
- Communicate effectively and with great tact both in writing and verbally.
- Support a diverse multi-cultural workforce that reflects the community, promotes equal opportunity at all levels of public employment, and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination.

Bachelor's Degree in Finance, Business Administration or related field and 2 years work experience in budgets, purchasing, procurement, accounting, spreadsheet and database systems and contract oversight services concerning federal grants. Master's degree may substitute for 1 year of experience.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona provides an excellent comprehensive benefits package including:
− Affordable medical and dental insurance plans
− Paid vacation and sick time
− Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
− 10 paid holidays per year
− Wellness program and plans
− Life insurance
− Short/long-term disability insurance
− Defined retirement plan
− Award winning Infant at Work program
− Credit union membership
− Transit subsidy
− ADHS Student Assistance Pilot Program

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

To help you build a financially secure future, the State makes monthly contributions to finance your retirement benefit. The State will contribute to the ASRS in an amount equal to your contribution. In other words, you and the State will each pay 50% of the total cost of the benefit. New State employees have a 27-week wait period for contributions to begin.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 542-1085. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. DHS is an Equal Employment Opportunity Employer. All newly hired employees will be subject to E-Verify Employment Eligibility Verification.