Arizona Department of Education

Grants Management Section

Phoenix Location

Salary: $61,000 - $66,000 

Grade: 21

Closing Date: Open until filled

This position:
• Is responsible for the fiscal components of all Local Education Agencies (LEA) grants in the Grants Management Enterprise system. This includes processing Reimbursement Requests, Completion Reports, Completion Report Revisions, Refunds, Holds, and Interest;
• Monitors eligibility and compliance components of Maintenance of Effort (MOE) for LEAs;
• Provides technical assistance to LEAs who are not meeting Eligibility or Compliance; and
• Acts as liaison between Grants Management and LEAs to provide fiscal support for all of their grants.
• Occasional in-state and rare out-of-state travel is/may be required for this position.

The Arizona Department of Education currently utilizes a hybrid work environment, with up to two days of remote work (contingent upon business needs). Candidates should apply with an ability and willingness to work in-office up to five days per week as business needs necessitate.

• Process LEA Reimbursement Requests, Completion Reports, and Indirect Cost Requests and offer targeted assistance to LEAs;
• Monitor eligibility and compliance components of Maintenance of Effort (MOE) for LEAs;
• Fiscal review of payments and other LEA fiscal reports;
• Place and Remove Fiscal Holds (Programmatic, Global, etc.);
• Reconcile LEA Fiscal Data (expenditures, encumbrances, reimbursements, etc.)
• Provide general fiscal support to LEAs for all of their grants

Knowledge in:
• Administration related to planning, organizing, and directing fiscal matters, budgets (preparing and controlling)
• Federal and State Grants
• General business services
• Procurement policies and procedures
• Contract policies and procedures
• Government accounting or general accounting
• Audit policy and procedures
• A Bachelor’s degree in business, finance, statistics, accounting, or a related field, or equivalent experience to substitute for the degree is required.

Skills in:
• Read and understand financial statements
• Written and verbal communication
• Problem solving and critical analysis
• Relations with employees and the public
• Interpret State Statues and Federal Regulations
• Intermediate skills in Microsoft Word, Excel, PowerPoint, and Outlook is required.

Ability to:
• Strong analytical ability, including the ability to absorb difficult and obscure concepts and to conceptualize new systems
• Operate successfully in a strong team environment
• Perform to stated deadlines and to produce expected results with little supervision
• Express ideas and information clearly and concisely, both orally and writing

• Offers are contingent upon successful completion of all background and reference checks, required documents and, if applicable, a post-offer medical/physical evaluation.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona provides an excellent comprehensive benefits package including:

• Affordable medical, dental, life, and short-term disability insurance plans
• Top-ranked retirement and long-term disability plans
• Ten paid holidays per year
• Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
• Sick time accrued at 3.70 hours bi-weekly
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Deferred compensation plan
• Wellness plans

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

You will be required to participate in the Arizona State Retirement System (ASRS) upon your 27th week of employment, subject to waiting period. On or shortly after, your first day of employment you will be provided with enrollment instructions and effective date.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 542-3186 or emailing Human.Resources@azed.gov. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.