ARIZONA DEPARTMENT OF HOMELAND SECURITY

100 North 15th Avenue

Phoenix, Arizona 85007

Annual Salary Range: $52,000 - $55,000

Grade: 19

This position will remain open until filled  

This position is responsible for the integrity, accuracy and quality of all fiscal work products. The Grant/Finance Specialist I manages grant funds and monitors stakeholder spending, including: overseeing correspondence and responses; determining fiscal allowability of expenditures submitted for reimbursement and advance payment, and reviewing the ability of stakeholder's internal business systems to comply with federal and state regulations; processing reimbursement requests for payment, developing and executing grant management procedures and preparing complex detailed fiscal reports.

The position also reconciles stakeholder payments between the Arizona Financial Information system (AFIS), department grant database and department master spreadsheets. A significant portion of duties of this position involves the preparing, coordinating, maintaining and updating of internal financial reports for pass-thru funding to stakeholders and internal staff.

This position conducts site visits to determine the ability of stakeholders to accept and account for federal funds and makes decisions on required corrective action plans. This position assists in the development of the finance department's office policies and procedures.

• Prepare and maintain complex, detailed financial reports and enter into the federal financial systems; maintain a variety of records and spreadsheets. Maintains internal financial systems and completes reconciliations of expenditures

• Process stakeholder reimbursements, ensuring fiscal allowability and all required documentation is submitted. This also includes written and oral outreach to achieve intended outcomes

• Conduct outreach meetings to educate stakeholders on fiscal processes/procedures. Additionally, conduct monitoring visits to ensure compliance with state and federal laws, regulations and guidelines

• Other duties as assigned as related to the position

Knowledge:

• ln order to satisfactorily perform the duties of this position, an individual should possess a strong knowledge of basic financial accounting methods; knowledge of principles, concepts, practices, methods, techniques of government accounting and financial management; working knowledge of the State of Arizona Procurement System; knowledge of budget procedures and grant management; knowledge of techniques required in maintaining accounting records; and knowledge of confidentiality requirements with sensitive data. Working knowledge of federal grant guidelines; knowledge of State of Arizona Accounting Manual; Office of Management and Budget (OMB circulars); Code of Federal Regulations (CFR's); and State procurement guidelines

Skills:

• The following skills are required for this position: organizational and record retention skills; computer operating skills; strong accounting skills; financial management skills; oral and written communication skills; presentation skills; interpersonal skills; research skills; analytical and critical thinking; and administrative skills. Must be able to accurately process information and an enhanced attention to detail; Microsoft Excel & Word, Google Sheets and Docs

Ability:

• In order to satisfactorily meet the demands of this position, an individual should have the ability to communicate orally and in writing; ability to handle sensitive data properly; ability to work within a team-oriented atmosphere; ability to be self-driven and motivated; ability to perform in an efficient manner; ability to present research material; ability to perform basic accounting; ability to adapt to a dynamic work environment; ability to multitask and prioritize tasks; ability to develop and maintain complex spreadsheets including calculations; ability to complex financial reports; and the ability to analyze and interpret complex financial data in accounting systems and ability to possess and maintain a valid Arizona driver's license, operate a motor vehicle, maintain a clean driving record; ability to travel; and ability to pass a background check performed by the Arizona Department of Public Safety

• Bachelor's degree required

• Ability to pass a background check performed by Arizona Department of Public Safety

• Possess and maintain a valid Arizona Driver's License and operate a motor vehicle

• Ability to maintain a clean driving record

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

The State of Arizona offers a comprehensive benefits package to include:

• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

• Life insurance and long-term disability insurance

• Vacation with 10 paid holidays per year

• Health and dental insurance

• Retirement plan

• Sick leave

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

• Positions in this classification participate in the Arizona State Retirement System (ASRS)

• Please note, enrollment eligibility will become effective after 27 weeks of employment

• If you have any questions please feel free to contact Ariel Gonzalez at agonzalez@az.gov for assistance