DEPARTMENT OF CHILD SAFETY

AUDIT & RISK MANAGEMENT
3003 N Central Ave Phoenix, AZ 85012

Salary: $24.7085 HRLY/$51,392.68 Salary 

Grade: 19

Closing Date: May 5, 2025

Under general supervision, the Grants Project Specialist ensures compliance of federal and state statutes, laws, rules and regulations for grants management of Title IV-E sub-recipients and other identified grant sub-recipients. Responsible for managing grants in the computer software system. Adheres to the General Accounting Office’s (GAO) grants management standards. Works with relevant divisions within the Department for the submission of programmatic and financial reports. Maintains and prepares financial or project documents and collecting critical information needed to account for funding purposes.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

• Coordinate the direction of functions and activities of the Department grant program necessary for the maintenance of grants that includes working with Budget, Accounting, Program and Leadership to ensure compliance of grant requirement for federal, state and local government agencies and other granting agencies. Update grant information in ECivis/Euna (Grant Management Software System).
  
• Monitor grant sub recipients and their compliance with the award terms and program requirements by assessing risk and corrective action activities. Advises grant recipients on requirements and compliance with state and federal laws and rules. Complete site reviews and maintaining documentation of monitoring activities. Provides grant training and assistance to sub-grantees.
  
• Review and monitor external communication prior to submission for accuracy and timeliness which includes, but is not limited to: reports, invoices, and requests for reimbursement. Review and approve budget modification requests. Assist grants team to ensure grant funds are maximized/used at 100%. Support program management staff to maximize grant funds.
  
• Develop and maintain relationships with each assigned grant’s stakeholders Internal and external). Coordinates and facilitates stakeholder meetings.
  
• Other duties as assigned as related to the position.

Knowledge of:

• The principals and practices of effective administration with particular emphasis on planning, organizing and directive comprehensive administrative services.
  
• Federal and State Grant regulations and procedures.
  
• State and federal Child Welfare practices.
  
• Accounting theory, principles and practices and their application to grant administration.
  
• Principles and practices of public administration.
  
• State and federal reporting requirements.
  
• State financial and budgeting policies and procedures.
  
•  Microsoft Office including Word, Excel, Outlook, Teams, SharePoint and OneDrive.
  

Skills in:

• Performing mathematical computations and general office tasks.
  
• Preparing and monitoring budgets.
  
• Adapting to continuous changes in policies and procedures.
  
• Eliciting and gathering information.
  
• Interpreting, evaluating and analyzing statistical and programmatic data.
  
• Adapting to changing priorities.
  
• Critical thinking.
  
• Interpersonal and organizational skills.

Ability to:

• Plan, organize and direct the work flow of grant management activities.
  
• Establish and maintain professional relationships with internal and external partners.
  
• Maintain confidentiality.
  
• Strong writing ability.
  
• Work independently and collaboratively.
  
• Prioritize and organize multiple work activities.
  
• Learn software specific to grants management.

Bachelor's or Master's degree from an accredited college or university.

Must be able to secure and maintain clearance from DCS Central Registry.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona provides an excellent comprehensive benefits package including:

• Affordable medical, dental, life, and short-term disability insurance plans
  
• Top-ranked retirement and long-term disability plans
  
• 10 paid holidays per year
  
• Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
  
• Sick time accrued at 3.70 hours bi-weekly
  
• Deferred compensation plan
  
• Wellness plans
  

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Positions in this classification participate in the Arizona State Retirement System (ASRS). Enrollment eligibility will become effective after 27 weeks of employment.

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting 602-255-3141 or by email at ADA@AZDCS.GOV.   Requests should be made as early as possible to allow time to arrange the accommodation.  Should you have any further questions regarding the interview process you can reach out to a member of our recruitment team at 602-255-2903 or by email at recruiting@azdcs.gov.  The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.