SECRETARY OF STATE (DEPT OF STATE)

Address:  1901 West Madison Street, Phoenix, Arizona 85009

Salary: $38,896 

Grade: 15  

The State of Arizona Research Library (StARL) is looking for a Library Associate, eager to make a difference for those researching Arizona’s people, places, history, and government. If you thrive in a culture of curiosity, learning, customer service, and information access, please consider joining the StARL team at the Arizona State Library. Visit our website https://azlibrary.gov/starl to learn more about our collections and services.

The Library Associate supports the StARL team in establishing a proactive service culture to ensure patrons have expedited, accurate and relevant access to both physical and online collections that tell the story of Arizona’s history and government by:

1. Providing essential customer service support in the Reading Room (answering phones, registering visitors upon arrival, directing researchers to appropriate reference staff, and occasionally assisting with requests for obituary and/or article lookups)
2. Shelving materials
3. Processing print and electronic materials
4. Assisting with special projects for multiple collections
5. Fulfilling Interlibrary Loan requests in accordance to policy

This position is a part of the State of Arizona Research Library team at the Arizona State Library, Archives and Public Records, reporting to the Administrator. This position must work collaboratively with StARL team members, as well as other Library, Archives and IT staff.

This is a full-time position consisting of a 40-hour work week, Monday - Friday, 8 am - 5 pm. This position requires a background check and a fingerprint card on file. The position requires the ability to lift up to 25 pounds. This position must have a valid Arizona driver’s license, be able to drive a state vehicle, and be willing and able to travel in state.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

- Provides researcher support in the Rosenbaum Reading Room, including answering phones, registering researchers, directing researchers to reference staff, and occasionally assisting with requests for obituary and/or article lookups. Shelves and files materials in the Reading Room and in the closed stacks.
- Processes items for collections, such as newspapers, books, periodicals, and city/county reports. Digitally harvests items from online sources. Supports librarians in special projects (scanning, preservation activities, shelf-shifting, etc.).
- Fulfills incoming and outgoing InterLibrary Loan requests in accordance with Library policy.

Knowledge of:
- Library cataloging and metadata standards
- Library customer service and patron support

Skill in:
- Cataloging, writing metadata
- Office computer skills, including Windows, Word and Excel.
- Basic customer service and reference support

Ability to:
- Work effectively in a team environment with diverse groups of people, including both technical and non-technical staff
- Effective verbal and written communication
- Follow written instructions.
- Perform repetitive tasks.
- Lift up to 25 pounds.
- Support a diverse multi-cultural workforce that reflects the community, promotes equal opportunity at all levels of public employment, and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination.

Some college required; prefer a bachelor's degree.
Interest in state government and Arizona history.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona offers a comprehensive benefits package to include:
Sick leave
Vacation with 10 paid holidays per year
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
Health and dental insurance
Retirement plan
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

To help you build a financially secure future, the State makes monthly contributions to finance your retirement benefit. The State will contribute to the ASRS in an amount equal to your contribution. In other words, you and the State will each pay 50% of the total cost of the benefit. New State employees have a 27-week wait period for contributions to begin

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.