ARIZONA DEPT OF ADMINISTRATION

State Procurement Office (SPO)

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures

Main Office Location: 1400 W Washington St., Phoenix, AZ 85007

Salary: Up to $88,000.00 

Grade: 24

The Arizona Department of Administration (ADOA) State Procurement Office (SPO) is seeking a dedicated Procurement Manager to join our Physical Commodities Contracting team. As the central procurement authority for the State of Arizona, SPO oversees contracting and purchasing activities across the state. In this role, you will develop and implement sourcing solicitations aligned with SPO strategies, focusing on procuring physical commodities for multiple Arizona State agencies.

The Procurement Analyst will manage strategic contracts, each averaging over $5 million annually, serving approximately 120 state agencies, boards, and commissions, as well as over 550 Arizona cooperative members. Commodities may include office furniture, office supplies, medical supplies, and MRO supplies, among others.

Join us to make a significant impact on statewide procurement operations and contribute to the efficient and effective management of resources across Arizona.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

• Develops specific sourcing strategies along with internal stakeholders
• Develops and maintains reports on, and provides recommendations regarding industry and market trends
• Develops technical data, statements of work, delivery schedules, milestone payments, terms and conditions, offset requirements, and other contractual elements into cohesive proposals
• Develops communications with internal customers to ensure supply contracts support business strategies
• Develops contractual terms and conditions
• Oversees bid proposals and actively negotiates contractual agreements with suppliers
• Prepares award documents for signature
• Conducts post award and contract administration activities such as post-award meetings, renewing/ extending contracts, requesting and reviewing certificates of insurance, and resolving contractual issues
• Conducts research and analysis to prepare written determinations and justifications to comply with the Arizona Procurement Code
• Interprets the procurement code, statutes, and agency policy and procedures
• Confers with other ADOA divisions
• Conducts expenditure analyses, requirements assessments, and business case development
• Works with subject matter experts to gather and assess business requirements
• Makes recommendations to internal stakeholders based on analysis conducted, with attention to the financial and business risk of each proposal
• Serves as primary point of contact between the State and vendors for contractual matters on assigned contracts and projects
• Establishes and manages professional relationships with vendors and internal stakeholders
• Conducts supplier performance monitoring/reporting
• Works with internal stakeholders and customers to develop, monitor, report and hold suppliers accountable for performance measures
• Ensures appropriate reviews are conducted and reported in accordance with contractual agreements
• Reads and studies bulletins, articles, and other literature
• Attends professional development events to gain current industry best practices
• Attends and presents at agency and cooperative organizational meetings, as needed

Knowledge of:

• State and federal statutes and rules related to government procurement activities and contract administration
• Best practices to determine appropriate sourcing strategies/methods Lean tools and methods
• Effective negotiation techniques Supply chain, logistics, and resource management
• Methods of conducting research
• Effective techniques of relationship management
• Budget development and expenditure control
• Solicitation techniques Personal computers and various software applications
• General accounting practices as they relate to contracts and vendors
• Sources of supply, local and national markets, and pricing trends

Ability to:

• Developing and implementing various sourcing strategies based upon business' strategic goals/objectives
• Interpreting applicable laws, rules, policies, and procedures
• Conducting data analysis to produce effective and accountable contracts
• Developing and maintaining customer and supplier relationships
• Effectively transforming needs into a well written solicitation / responses Influencing through presentation / speaking
• Leading various project teams Negotiating contractual terms and conditions
• Developing effective monitoring and reporting tools to ensure contractual terms are adhered to
• Communicating effectively with a wide range of customers, internal stakeholders at all levels, and suppliers
• Solving complex problems requiring a broad "big picture" perspective Interpreting business issues and recommending solutions/best practices

Skills in:

• Develop and implement strategic sourcing strategies
• Establish and maintain effective customer and supplier relationships
• Develop and implement various monitoring strategies to ensure accountability
• Communicate with a wide variety of customers, internal stakeholders at all levels, and suppliers
• Lead teams using a variety of lean tools
• Effectively negotiate contract terms and conditions to optimize state expenditures and ROI
• Synthesize, summarize, and analyze a variety of data/sources and formulate workable recommendations
• Work in a dynamic team environment that allows the incumbent to be responsive to changing goals and priorities

• A Bachelor's Degree in business, public administration, accounting, finance, purchasing and 5 years of professional procurement experience negotiating contracts
• A certification in public procurement CPPB, CPPO, NIGP-CPP or Supply Chain CPSM or CPM or similar certifications

• Background and reference check, including a criminal records verification
• Valid Arizona driver's license

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The Arizona Department of Administration offers a comprehensive benefits package to include:

• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
  

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

• If you have any questions please feel free to contact Christopher Langseth at christopher.langseth@azdoa.gov for assistance

• If you have any questions please feel free to contact Christopher Langseth at christopher.langseth@azdoa.gov for assistance
• The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer