DEPT OF EMERGENCY AND MILITARY AFFAIRS

Work Location: Papago Park Military Reservation (PPMR), Phoenix, AZ

Salary: $19.4691 - $27.1410 per hour (DOE) 

Grade: 20

Closing Date: 11/05/2024

This position is responsible for performing a broad range of response, assessment, and monitoring duties related to State and federal grants. Responsible for delivering technically sound mid-level comprehensive management and oversight of Public Assistance grants to State, and local governments, and certain types of private non-profit organizations. This role provides program oversight varying in technical complexity while also advising local community members and political leaders to ensure programmatic requirements and procedural rules are followed during grant administration.

Responsibilities include:
• Works with stakeholders through full-life cycle grant administration for Public Assistance by providing technical programmatic support through continued assistance of programmatic needs for various specific grant(s) requirements. Maintenance of financial files and database records, in accordance with records retention requirements. Verifying that all records meet all federal and State requirements.
• Administers complex reimbursement requests of grants, ensuring all applications and supporting documentation are complete, accurate, and compliant ensuring the claimed costs are consistent with the work performed. Performs detailed and critical document overview of work submissions in accordance with State and federal eligibility criteria. Monitors status of all projects for Applicants in preparation of submission of final documentation for auditing purposes.
• Responsible for tier two level technical support for the State’s Help Desk for all Public Assistance grant portals and provides direct technical assistance to stakeholders. Provides programmatic support to external partners/clients and internal staff for grant specific programs. Initiate and maintain programmatic records for legally required reporting purposes such as audit and federal inquiries.
• Conducts, and documents, correspondence with Applicants and DEMA/EM staff. Assists Applicants in acquiring the required comprehensive documentation and analyzes language for legal compliance. Distinguishes complex issues that require decisions from leadership.
• Attends regular staff meetings. Attends training workshops to learn and maintain a working knowledge of State and Federal Public Assistance programs for processing disaster applications/submissions and preparing accurate documentation of costs to repair or replace damaged infrastructure.
• Attends agency required training for specific SEOC positions and performs duties as assigned through internal agency policy.
• Other duties as assigned as related to the position.

Knowledge of:
• Objectives, policies, legislation and regulations governing the delivery of recovery Public Assistance.
• FEMA grant management, Grants Portal, and Grants Manager requirements. Knowledge of State and federal file retention and reporting rules.
• Knowledge of State and federal file retention and reporting rules.
• Knowledge of grant reimbursement processes and requirements.
• Modern office, accounting, and records management methodology and technology.
• Principles and practices of organizational management and audit processes.

Skilled in:
• Presenting ideas and concepts orally and in writing.
• Examining accounting records and evaluating compliance for reimbursement given a set guidelines and regulations.
• Operating a personal computer and appropriate software.
• Operating various communication tools and software including Microsoft Office applications, Adobe Acrobat, Google Meets, and FEMA applications.
• Acting as a primary point of contact for inter-agency communications.

Ability to:
• Analyze and evaluate a wide variety of technical data including varying reports and plans.
• Work independently in a highly demanding environment and handle tasks with varying deadlines.
• Multitask and handle time efficiently with some little direct supervision.
• Listen effectively and take action based on communication received; establish and maintain effective interpersonal relationships with coworkers and recovery applicants.
• Understand problems and limitations specific to natural and other disasters.
• Maintain accurate and orderly records.
• Provides (24/7) response and no-notice recall to the State or Alternate Emergency Operations Center (SEOC) and / or Joint Field Office (JFO) during disaster or exercise activations.

2+ years of experience in the Public Assistance program is preferred. 2+ years’ experience in project logistics is preferred. 2+ years in grant management is preferred. Experience in Grants Portal/Manager is preferred.

Special Job Requirements:
• This position requires possession of and ability to retain a current, valid state-issued driver's license appropriate to the assignment.
• Requires possession of and ability to retain a current and valid enhanced state-issued ID/driver's license, or a state-issued ID/driver's license and valid passport within 6 months from date of hire.
• In and out of State travel required.
• Selected incumbent is required to pass a criminal background investigation and have identification enabling them to enter federal facilities.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona offers a comprehensive benefits package to include:
• Sick leave
• Vacation with 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Eligible DEMA employees participate in excellent retirement programs provided by the Arizona State Retirement System (ASRS) and for fire personnel the Public Safety Personnel Retirement System (PSPRS).

If you have any questions, please feel free to contact hr@azdema.gov.
DEMA is a smoke-free work environment.
ADA/EEO Employer
The State of Arizona is an Equal Opportunity and Reasonable Accommodation Employer