DEPT OF EMERGENCY AND MILITARY AFFAIRS

Work Location: Papago Park Military Reservation (PPMR), Phoenix, AZ

Salary: $22.8671 – $32.4840 per hour (DOE) 

Grade: 22

Closing Date: 12/20/2024

Responsible for assessing, managing, and reporting regional disaster program/project status to the Public Assistance Branch Manager. Responsible for managing personnel and assets assigned to Public Assistance projects within their designated region. This position implements the PA program for both State and federally declared disasters within their designated region to assist local communities in the recovery from the effects of disasters and emergencies. Conducts high-level communications and interactions with stakeholders and coordinates with other State and federal agencies within their assigned region. In necessary cases, will provide support including the creation of disaster declarations, amendments, and terminations.

Responsibilities include:
• Reports regional team activities and disaster events to the Assistant Branch Manager. Supervises assigned staff in the execution of State and federal policies and procedures. Represents DEMA/EM Public Assistance within their assigned region, and partners with stakeholders to expedite grant activities. Interprets policies and, procedures and communicates with stakeholders regarding policy, eligibility, process, and expectations.
• Provides the first line of PA programmatic expertise within their assigned region, including review of EPC activities by stakeholders. Arranges and monitors logistics of project assignments with assigned staff for the region. Provides programmatic guidance to internal staff and Applicants for grant-specific programs. Coordinates deployments of technical teams to disaster areas.
• Provides regional project administration including review of projects submitted to State from Applicants, verifies of electronic files are updated, and ensures peer reviews are completed. Monitors movement and status of projects and moves projects requiring State action forward. Monitors, tracks, and ensures PW trackers are updated. Monitors status of new and in-progress Requests For Information.
• Reviews and provides recommendations on: project worksheets, final inspection reports, case management logs, and documents for field use. Coordinates with Public Assistance leadership on external narratives and outgoing advisories. Hosts regular staff meetings to train teams and update on programmatic changes..
• Instructs FEMA Recovery courses to stakeholders and conducts other agency training as needed. Recommends changes to branch SOPs, division policy, and Title 8. Attends agency required training for specific SEOC positions and performs duties as assigned through internal agency policy.

Knowledge of:
• Engineering principles and construction fundamentals.
• Construction estimations for recovery operations.
• Processes and procedures utilized in delivering recovery public assistance.
• Expert level of knowledge of federal (2CFR, 44CFR, Stafford Act, FEMA Policies) and State statutes and codes regarding disaster recovery programs (Arizona Revised Statutes, Arizona Administrative Code) related to disaster recovery and the Public Assistance program.
• Grants Portal/Manager.
• Federal and State auditing procedures.
• Financial management and resource management.

Skilled in:
• Evaluating circumstances, analyzing problems and making quick decisions. Providing effective guidance and technical expertise to all levels of government and customers.
• Experience in management techniques and leadership.
• Ability to plan direct use of labor and resources.
• Excellent verbal and written communication in cross-functional environments.
• The use of a personal computer, including composing formal correspondence, building/maintaining spreadsheets.
• Microsoft suite, Google suite, Adobe Acrobat, and Grants Portal/Manager.
• Supervising regional teams and prioritizing goals with evolving environments.

Ability to:
• Provide direction to supervised staff while following policies.
• Make critical decisions in complex environments.
• Distinguish issues that require decisions from executive leadership.
• Manage time efficiently with varying project goals and disasters.
• Anticipate and respond to internal staff and external customer needs.
• Listen effectively and take action based on communication received; establish and maintain effective interpersonal relationships with coworkers, and high-level officials.
• Understand problems and limitations specific to natural, and other, disasters.
• Maintain accurate and orderly records, reports, and provide feedback/recommendations on necessary policy and procedural changes.
• Provides (24/7) response and no-notice recall to the State or Alternate Emergency Operations Center (SEOC) and / or Joint Field Office (JFO) during disaster or exercise activations.

Associate or bachelor’s degree or equivalent work experience preferred. An engineering degree, or equivalent, is preferred, or 3+ years of construction/general contracting experience. 3+ years of experience in the Public Assistance program is preferred. 3+ years’ experience in personnel management & project logistics is preferred. Experience in Grants Portal/Manager is preferred.

Special Job Requirements:
• Requires possession of, and ability to retain, a current and valid Arizona State Driver's license.
• Requires possession of, and ability to retain, a current and valid enhanced state-issued ID/driver's license, or a state-issued ID/driver's license and valid passport within 6 months from date of hire.
• In & Out of State travel required.
• Individual is required to pass a criminal background investigation and have identification enabling them to enter federal facilities.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona offers a comprehensive benefits package to include:
• Sick leave
• Vacation with 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Eligible DEMA employees participate in excellent retirement programs provided by the Arizona State Retirement System (ASRS) and for fire personnel the Public Safety Personnel Retirement System (PSPRS).

If you have any questions, please feel free to contact hr@azdema.gov.
DEMA is a smoke-free work environment.
ADA/EEO Employer
The State of Arizona is an Equal Opportunity and Reasonable Accommodation Employer