SECRETARY OF STATE (DEPT OF STATE)

Address:  1901 West Madison Street, Phoenix, Arizona 85009

Salary: $58,000 - $63,336 

Grade: 22  

The State of Arizona Research Library, a branch of the Arizona State Library, Archives & Public Records, has a leadership opening for the role of Research Library Assistant Administrator. This position works closely with the Research Library Administrator to lead an exceptional team of professionals and paraprofessional staff tasked with "Preserving Arizona, Providing Access" through the stewardship of current and historically significant physical collections (Arizona Collection, Arizona Newspapers, Federal and State Documents, Law, Maps, and Patent and Trademark Resources) and digital collections (Arizona Memory Project, Reading Arizona). Visit azlibrary.gov/starl to learn more about our branch and its collections.

The Assistant Administrator will:

-Supervise and mentor 3 - 4 professional and paraprofessional staff. They will provide oversight of acquisitions and collection development of both physical and on-line collections managed by their direct reports.

-Coordinate and lead local programming, tours, and outreach efforts to state agencies, genealogical societies, libraries, other organizations, and the public. Lead and/or participate in special statewide or national projects, such as Arizona Genealogy Day. Support social media outreach activities by submitting content (posts, blogs, videos).

-Manage and support the library's reference services by overseeing reading room rotation schedules for library staff and providing training and support to the desk associates and reference librarians. Understand and help refine policies and procedures, and collect analytics. They will also manage a grant-funded budget that supports reference services.

-This position will serve as back up and support the Administrator as needed, and work collaboratively with all divisions within the Arizona Department of State, particularly with the Archives staff and the other Library Services branches.

If you are a librarian eager to make a difference for those researching Arizona's people, places, history, and government and thrive in a culture of curiosity, learning, customer service, and information access, please consider joining our team. Through supervising and mentoring staff, leading our reference services and outreach efforts, and measuring our impact through analytics and other methods, the Assistant Administrator will be integral to our goal of Preserving Arizona and Providing Access.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

- Supervise and mentor professional and paraprofessional staff, provide direct oversight of acquisitions and collection development of both physical and online collections managed by direct reports. Approve schedules, time sheets, monitor performance and complete assessments. Supervise hiring as needed.
- Lead and coordinate programming, tours, and outreach efforts to a variety of audiences. Lead and/or participate in special statewide or national projects, such as Arizona Genealogy Day. Support social media outreach activities by submitting content (posts, blogs, videos).
- Manage and support the library's reference services. Oversee reading room rotation schedules for library staff and provide training and support to the desk associates and reference librarians. Understand and help refine policies and procedures and collect analytics. Manage a grant-funded budget that supports reference services.
- Serve as backup and support the Administrator as needed and work collaboratively with all divisions of Arizona Department of State.

Knowledge of:
- Commercial databases; and library products and practices (e.g. library automation software, library cataloging and classification systems, etc.)
- LibAnswers, LibCal, LibGuides.
- Arizona history and government, as well as current events.
- Planning strategies and tools, as well as budgeting.
- Analytics using GA4, BlueCloud, and other sources.
- Performance Management (PM), and Continuous Quality Improvement (CQI) and Lean methodologies.

Skill in:
- Strong customer service and reference skills.
- Strong personnel skills to mentor staff, team build and negotiate conflicts.
- Strong computer skills including Windows, Word and Excel.
- Skill to operate library and office equipment, including microfilm readers, copiers, scanners.

Ability to:
- Excellent written and oral communication abilities.
- Work with staff at all levels.
- Undertake a complex, extended project and see it to fruition.
- Excellent attention to detail.
- Support a diverse multi-cultural workforce that reflects the community, promotes equal opportunity at all levels of public employment, and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination.

Bachelors or Master's in Library and Information Sciences, History, or related field.
Strong interest in state government and Arizona history.
Experience managing personnel and projects.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona offers a comprehensive benefits package to include:
Sick leave
Vacation with 10 paid holidays per year
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
Health and dental insurance
Retirement plan
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

To help you build a financially secure future, the State makes monthly contributions to finance your retirement benefit. The State will contribute to the ASRS in an amount equal to your contribution. In other words, you and the State will each pay 50% of the total cost of the benefit. New State employees have a 27-week wait period for contributions to begin.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.