DEPT OF TRANSPORTATION

Address:  Aeronautics
1801 W Jefferson 
Phoenix, AZ 85007

Salary Range: $57,920.0000 - $67,920.0000 

Anticipated Salary: $62,920.00

Grade: 21

Closing Date: December 10th, 2024

Management of 200-250 airport development, planning/land acquisition projects from approximately 65 airports. Issue/amend grants based on State Transportation Board Policies. Process grant payments; determining project eligibility; approving project change orders, tracking/reporting all grants status monthly; ensuring final documentation is received to properly close out a project/grant; archiving all closed projects. Prepare Project Master Forms and ensure ADOT accounting establishes proper grant accounts. Conduct on-site inspections of projects to ensure compliance with grants. Prepare presentations for service groups and ADOT staff at the direction of supervisor. Conduct consultation with FAA on sensitive project availability issues related to state and federal joint funding. Assist in the preparation annually of the five-year capital improvement program for the State Transportation Board to review/approve. Provide information to airport sponsors assisting them in accomplishing their projects for planning, land acquisition, and/or design/construction. Must travel to airports within the state and conduct meetings with sponsors regarding the work under a given grant. May include overnight travel.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Review, evaluate, and process sponsor documents submitted for grant eligibility and compliance. Documents include grant applications, consultant contracts, construction contracts, grant reimbursement requests, and other project related documents.

Research, prepare, and process all grant agreements, change orders, and grant amendments for complete documentation of grant coordination and approvals.

Review reimbursement applications to Approve/Deny the Reimbursement Applications, to review project costs and supporting documentation, and to ensure compliance with multiple agency requirements. Communication with Federal Aviation Administration (FAA) and airport sponsors in a professional, courteous, and timely manner.

Conduct meetings between FAA sponsors and consultants to provide information that assists in the completion of projects, to plan for future projects, and to ensure projects remain within the scope, budget, and schedule outlined in the grant. Manage 200-250 airport development, planning, and land acquisition projects for the 65 airports.

Coordinate with airport sponsors and other agencies to prepare the five-year program for State Transportation Board review and approval; including evaluation of project/program submittals, providing technical and eligibility assistance, prioritization, and final document review/preparation.

Organize and present Priority Planning and Advisory Committee (PPAC) agenda items for Aeronautics Group. Recommended items then go on the State Transportation Board for approval.

Audit sponsor's grants for compliance prior to closure and close out grants once in compliance.

Other duties as assigned as related to the position.

Knowledge:
- Airport development program (comprehensive)
- AZ Revised Statutes pertaining to Aeronautics, grants, and project activities
- State airport system plans and objectives
- Federal regulations pertaining to airport operations and development such as Federal Aviation Regulations (FAR) Part 139 - Airport Certification, Part 150 Pavement Design
- Airports - 107 Airport Security, 151 Grants Eligibility and Administration, and 77 Airspace
- Grant Administration techniques
- Legal Definitions within state statutes and various local laws
- Governmental accounting practices and principles
- Project management techniques.

Skill:
- Technical writing, oral and written communication, and delivering reports
- Analysis and research methods
- Administration and prioritization of duties
- Organizing materials, allocating resources, time management, and on time performance measures
- Use of standard computers, office equipment, and other mobile devices.
- Google Workspace and Microsoft Office

Ability:
- Provide effective guidance and expertise in the development and implementation of programs and pRojects for the Aeronautics Group
- Review, edit, comment on all drafts and projects as well as submitting related reports throughout the life of the project
- Read/assess grants and grant documents for accuracy and compliance with State and Federal requirements
- Research and compile information relative to proposed legislation
- Confer with the FAA, cities/counties, and airports regarding the impact of policies and legislation upon the communities
- Ability to read and make comments on airport master planning documents and to show justification for offered comments

Two (2) years minimal experience in grant administration, airport development, and in urban planning.

Bachelor's Degree in Aviation Administration, Planning, or in a closely related field preferred.

This position requires driving or the use of a vehicle as an essential function of the job and the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The Arizona Department of Administration offers a comprehensive benefits package to include:
• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Mandatory participation in the Arizona Retirement System (ASRS) is required.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 712-8181. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. ADOT is an Equal Employment Opportunity Employer.